Controller/Director of Finance

IMPORTANT NOTE ABOUT POSTING UNDER VARIOUS TILES: Position may be posted under titles, names, or position descriptions as we are reviewing a broad range of candidates for this role. In addition, for the right candidate we may be open to both full and part time roles depending on qualifications, background and experience.

IMPORTANT NOTE ABOUT FLEXIBILITY, POSSIBLE OVERTIME, AND EARLY MORNING MEETINGS: For Full-Time Salaried Employees, as a salaried exempt employee, you should understand and acknowledge that you are compensated for the performance and fulfillment of specific job duties and not by the hour. You should also understand and acknowledge that this role may require that you work overtime or additional hours outside of your scheduled work week to ensure those duties are fulfilled. As such, you should ensure that our personal obligations and commitments provide you the capacity and focus to meet these requirements. It should also be noted that our Finance, Accounting, and Compliance Division frequently meets early in the mornings - the right candidate will live in a Time Zone where this is possible.

IMPORTANT NOTE ABOUT POSITION STRUCTURE:While our preference is W2/Employee based candidates; for the correct candidate we may entertain candidates who desire a more flexible 1099-contractor based structure. We are not interested in outsourcing our work to accounting firms or service provider organizations.

Overview

The Controller/Director of Finance is a robust communicator of financial, accounting, and compliance related information. Under the direction of the CFCO they are a critical thought partner in advancing the organizations goals, projects, and processes in the finance, accounting, and compliance division.

The right candidate will have experience in and possess strategic abilities to engage with projects in very dynamic ways. The person also engage in oversight and supervision of nonprofit financial matters to ensure proper procedures and processes for receipt and disbursement of funds, allocation of functional expenses, financial modeling, organizational reporting, general ledger account reconciliations, budget assistance, financial analysis, contract review and management, and other related duties as assigned.

By bringing a significant level of prior experience and developed leadership, this critical professional will significantly increase the capacity of the Digital Harbor Foundation in response to recent expansion and anticipation of continued growth. Over the past 3-5 years the organization has experienced tremendous financial growth in both its Fiscally Sponsored Projects (FSPs) and other divisions.

Digital Harbor Foundation is dedicated to digital equity for everyone, increasing diversity in the technology sector, and advancing technology innovation for the public good. Driven by our sincere belief that access to opportunity is a basic right, we take bold yet practical actions to support making a better future now. Through a portfolio of projects focused on developing leadership within communities, we support those closest to challenges to take deliberate actions based on a design thinking approach, backed by data analysis, grounded in a practice of collective impact, and driven by a commitment to racial equity.

Education and Experience Requirements

• REQUIRED: Must possess advanced soft skills and an ability to communicate complicated, financial, and business information to non-financial audiences and stakeholders.
• REQUIRED: Must possess the ability to engage with projects, programs, and stakeholders in strategic conversations and dialogue with an energetic, dynamic, passionate, and problem-solver mindset.
• REQUIRED: Advanced Accounting/Journal Entry/GAAP Experience.
• PLEASE NOTE THESE SKILLS WILL BE TESTED DURING THE HIRING PROCESS. ONLY HIGHLY QUALIFIED CANDIDATES NEED APPLY.
• MUST HAVE Bachelor's degree in Accounting from (AACSB Accreditation).
• MUST HAVE STRONG/ADVANCED Excel Skills (Formulas, Pivot Tables, V-Lookups, etc.)
  ** The applicant's Excel Skills will be tested during the interview process.
• MUST HAVE STRONG/ADVANCED Journal Entry Skills (Debits/Credits/Financial Statements.)
  ** The applicant's Journal Entry Skills will be tested during the interview process.
• 5+ years of experience in financial planning, analysis, and modeling
• Ability to present financial information to a non-financial audience
• Working knowledge of financial strategies
• Proficiency in Microsoft Office and SAP, Oracle, or related financial systems
• Preferred: Master’s Degree in Accounting
• Preferred: Experience working with Nonprofit Organizations
• Preferred: Experience working with ERP System and Advanced GL Software

Knowledge, Skills and Abilities

• Proven work experience as a Senior Financial Analyst, Financial Analyst or similar role
• Hands-on experience with financial and statistical software
• Expertise in MS Excel (creating spreadsheets and using advanced formulas)
• Familiarity with finance databases
• Understanding of Enterprise Resource Planning systems (ERP)
• Up-to-date with accounting laws and regulations
• Ability to present financial data using detailed reports and charts
• Demonstrable strategic thinking skills
• Confidentiality in handling sensitive financial information
• Strong technical accounting background with knowledge of Generally Accepted Accounting Principles and financial reporting requirements
• Strong analytical and quantitative skills
• Excellent written and verbal communication abilities
• Strong interpersonal skills, ability to work well on a team, and a positive disposition
• Ability to effectively collaborate with various departments within the organization
• Excellent communication, interpersonal, and presentation skills
• Detail-oriented and able to perform in a high-pressure environment
• Strong analytical thinking and problem-solving skills
• Journal Entry Skills (debits and credits - will be tested)
• Strong Excel Skills & Analytical Skills

• Strong organizational and multitasking skills

• Highly organized with superb written and verbal communication skills.
• Proficient with Google Suite (Sheets, Docs, Slides).
• Ability to work independently, including managing multiple projects and deadlines and proactively identifying and completing tasks.
• Ability to collaborate on informal and formal team-based projects.
• Ability to think strategically and make recommendations that consider competing needs and priorities.
• Comfort proactively learning new skills.
• Knowledge relating to federal and state grant application and reporting Proficient with QuickBooks.
• Outstanding knowledge and understanding of applicable laws and regulations.
• Prior experience with fiscal sponsorship, or multiple subsidiaries or companies with a complex operating structure, is highly beneficial, including indirect cost rate applications.

Additional Notes

This position is remote and may have occasional in-person meetings occurring in the Baltimore headquarters of Digital Harbor Foundation.

Role and Responsibilities - Strategic and Analytic

Financial Management & Operations

• Design and oversee financial systems, processes, protocols, policies, and procedures.
• Oversee financial services that affect divisions, under direction of the CFO to include:
  • Accounts Payable (AP) / 1099 Filings / Accounts Receivable (AR)
  • Ensuring payments are recorded in SalesForce (SF)
  • Cash receipt workpaper updates
  • Ensuring restricted net assets (RNA) workpapers are updated
  • Sending out divisional financial statements each month
  • Preparing monthly financial packages
  • Handling projects that affect specific divisional needs
• Ensure compliance with nonprofit best practices and requirements.
• Monitor and control cash flow, including managing accounts receivable and accounts payable.
• Maintain the organization's Rapid Reporting, Power BI, Dashboards, and Analytics.

Financial Forecasting & Reporting

• Implement and support data-driven principles to guide the foundation’s work.
• Develop and forecast budgets as well as provide financial concierge services to projects/project directors.
• Prepare timely financial statements, ensuring prompt and accurate month, quarter, and year-end closings.
• Manage audits and financial compliance activities.
• Drive financial accountability by identifying and establishing key performance indicators (KPIs) and reporting, contributing to tracking and reporting on engagement outputs and outcomes for both internally and externally submitted reports.
• Provide reporting to senior management for cash-flow, accounts payable and receivables.
• Perform special projects and internal audits as needed for CFO and organization.
• Assist in gathering information for the annual audit and any compliance activities.
• Prepare timely financial statements, ensuring prompt and accurate month, quarter, and year-end closings.
• Prepare and Review monthly reconciliations for financial accuracy.
• Provide reporting to senior management for cash-flow, administer payroll, accounts payable and receivables.

Strategic Planning

• Contribute to and review strategic plans and financial planning for each organizational division.
• Review effect of potential business decisions on financial policy and financial outlook.
• Collaborating with partners or funders as beneficial and assigned.
• Prep and Schedule Meetings with Divisions on Monthly Basis and as needed.
• Work with the project directors and assist in the annual budgeting process and monthly forecasting.
• Work with the project directors on cash projects, financial analysis, and monthly forecasts.
• Align to strategic plans to ensure finance department compliance.
• Provide ongoing process improvement changes.

Supporting Accounting, Audit, and Related Infrastructure

• Managing and leading projects related to finance, accounting, audit, and related issues.
• Providing audit support for both external and internal audit engagements.
• Supporting accounting and financial quality control standards and GAAP requirements.
• Leading reconciliation of advanced GL related issues.
• Revenue, expense, and trend analysis actions and projects.
  Assisting with budget, financial analysis and related projects.

• Supporting services to a portfolio of projects across the organization.
• Supporting grant accounting and financial services across the organization.

Compliance and Special Projects (UGG, Grant, and Corporate Compliance)

• Manage and ensure compliance functions across the entity in inter-related ares
• Designing and testing internal audit functions for the organization.
• Designing and testing compliance functions for the organization.
• Designing and testing grant related compliance functions for the organization.

Other Duties As Assigned by CFCO

• Special Projects as assigned by CFCO related to Finance, Accounting, and Compliance
• Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

IMPORTANT NOTE ABOUT FLEXIBILITY, POSSIBLE OVERTIME, AND EARLY MORNING MEETINGS: For Full-Time Salaried Employees, as a salaried exempt employee, you should understand and acknowledge that you are compensated for the performance and fulfillment of specific job duties and not by the hour. You should also understand and acknowledge that this role may require that you work overtime or additional hours outside of your scheduled work week to ensure those duties are fulfilled. As such, you should ensure that our personal obligations and commitments provide you the capacity and focus to meet these requirements. It should also be noted that our Finance, Accounting, and Compliance Division frequently meets early in the mornings - the right candidate will live in a Time Zone where this is possible.

Compensation

Compensation for this full-time position is $95,000 - $130,000 annually, commensurate with experience, qualifications and certifications.

Digital Harbor provides a best-in-class comprehensive set of benefits to support the team. All regular, full-time employees are eligible to receive:

Health Benefits & Insurance

• Carefirst Blue Cross Blue Shield - Health, Dental, and Vision Insurance (100% of the premium paid for employees and 85% of dependents)
• Pre-Tax Health Savings Account (HSA) (with $365 monthly employer contributions)
• Pre-Tax Flexible Savings Account (FSA)
• Paid Accidental Death & Dismemberment (AD&D) Insurance
• Paid Short-Term & Long-Term Disability Insurance
• Paid Basic Life Insurance
• Supplemental Voluntary Life Insurance (Employee, Spouse & Dependent Children)
• Total Pet Plan and Supplemental Wishbone Pet Insurance
• Employee Opportunity Program (EAP) - Health and Wellness
• Wellness Reimbursement Program

Retirement

• 401k Retirement Plan (with 6% matching)

Paid Time Off

• 15 Days Paid Time Off Per Year
• 20 Days Paid Time Off Per Year (after 3rd Anniversary)
• 25 Days Paid Time Off Per Year (after 6th Anniversary)
• 16 Paid Holidays (14 common plus 2 flexible holidays, including Dec 25 - Jan 1)
• Paid Bereavement Leave
• Paid Parental Leave for Moms and Dads (two weeks after first year)

If our mission and vision align with your personal values, please apply!

A cover letter outlining your qualifications for the position along with your resume is required. Interviews will be conducted virtually.

Digital Harbor is an equal opportunity employer.

Originally posted on Himalayas