Description review
Administrative Assistant
Nova Data Testing · United States · back to the listing
HR standards
59/100
needs work
Title ↔ description
64/100
needs work
Reads as
Executive Assistant
97% confident
What this role officially is
executive assistant — ESCO, the EU occupation classification
Executive assistants are advanced administrative professionals who work with top-level executives or in international facilities in various industries. They organise meetings, organise and maintain files, arrange travel, train staff members, communicate in other languages, and manage the day-to-day operations of the office.
Also known as: foreign language assistant, foreign language correspondent executive assistant, executive secretary, personal executive assistant, senior administrative secretary, assistant manager
How others title the same work
Large employers
- Executive Assistant / Corporate Administrator Canonical
- Executive Assistant / Corporate Administrator Canonical Ltd.
- Senior Executive Assistant, Global Customer Solutions | United States | PST or MST | Remote Grafana Labs
Startups
- Founder’s Office - Intern Cityfurnish
What the listing never says
- 22 bullet points. Long requirement lists deter qualified candidates, who read them as hard gates. Scope clarity
- No pay range published. Candidates cannot tell whether applying is worth their time. Pay transparency
- No location or timezone policy stated, so a candidate cannot tell where they may work from. Scope clarity
The listing, marked up
Nothing in the wording of this listing tripped a check. The scores above still judge how complete and coherent it is.
Nova Data Testing, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to provide direct administrative support to the company's leadership team and assist with a wide range of administrative functions and business initiatives.
This position plays a critical role in supporting the leadership team through effective coordination of administrative functions, communications, documentation, records management, and various project-related initiatives.
We are seeking a proactive, resourceful, and highly organized professional who thrives in a fast-paced environment and enjoys supporting company leadership. The ideal candidate is proficient in Microsoft 365 applications, embraces technology (AI and automation), takes ownership of their work, and can successfully manage multiple priorities while maintaining accuracy, professionalism, and a commitment to delivering high-quality results.
Key Responsibilities
• Provide administrative support to the leadership team
• Administer and maintain company platforms and online accounts, including travel, expense, user access, and account management.
• Manage customer and procurement portals, including RFQ and purchase order tracking.
• Coordinate employee onboarding, offboarding, training, compliance, and system access management.
• Manage company asset records, accounts, and related administrative documentation.
• Maintain vendor, contractor, and compliance records, agreements, and related documentation.
• Maintain company records, files, and operational documentation.
• Perform other administrative and operational support duties as assigned.
Requirements
• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Experience supporting executives, leadership teams, or multiple departments.
• Proficiency in Microsoft 365 applications, including Outlook, Excel, Word, Teams, SharePoint, and PowerPoint.
• Experience with document management systems, electronic filing, and records management.
• Strong organizational, time management, and prioritization skills, with the ability to manage multiple deadlines independently.
• Excellent written and verbal communication skills.
• Strong attention to detail, accuracy, and professionalism.
• Ability to handle confidential and sensitive information with discretion.
• Professional demeanor with strong interpersonal and customer service skills.
Benefits
• Compensation: $45,000-$55,000/ year, depending on experience, qualifications, and skills
• Health, Dental, and Vision Insurance
• Retirement saving plan (IRA)
• Paid Time Off
• Potential for bonus
Originally posted on Himalayas
This position plays a critical role in supporting the leadership team through effective coordination of administrative functions, communications, documentation, records management, and various project-related initiatives.
We are seeking a proactive, resourceful, and highly organized professional who thrives in a fast-paced environment and enjoys supporting company leadership. The ideal candidate is proficient in Microsoft 365 applications, embraces technology (AI and automation), takes ownership of their work, and can successfully manage multiple priorities while maintaining accuracy, professionalism, and a commitment to delivering high-quality results.
Key Responsibilities
• Provide administrative support to the leadership team
• Administer and maintain company platforms and online accounts, including travel, expense, user access, and account management.
• Manage customer and procurement portals, including RFQ and purchase order tracking.
• Coordinate employee onboarding, offboarding, training, compliance, and system access management.
• Manage company asset records, accounts, and related administrative documentation.
• Maintain vendor, contractor, and compliance records, agreements, and related documentation.
• Maintain company records, files, and operational documentation.
• Perform other administrative and operational support duties as assigned.
Requirements
• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Experience supporting executives, leadership teams, or multiple departments.
• Proficiency in Microsoft 365 applications, including Outlook, Excel, Word, Teams, SharePoint, and PowerPoint.
• Experience with document management systems, electronic filing, and records management.
• Strong organizational, time management, and prioritization skills, with the ability to manage multiple deadlines independently.
• Excellent written and verbal communication skills.
• Strong attention to detail, accuracy, and professionalism.
• Ability to handle confidential and sensitive information with discretion.
• Professional demeanor with strong interpersonal and customer service skills.
Benefits
• Compensation: $45,000-$55,000/ year, depending on experience, qualifications, and skills
• Health, Dental, and Vision Insurance
• Retirement saving plan (IRA)
• Paid Time Off
• Potential for bonus
Originally posted on Himalayas