Description review
Payroll Specialist
Alimentiv · Germany, Hungary, Poland, Romania, UK · back to the listing
HR standards
46/100
poor
Title ↔ description
87/100
strong
Reads as
Unclear
no confident match
What this role officially is
accountant — ESCO, the EU occupation classification
Accountants review and analyse financial statements, budgets, financial reports, and business plans in order to check for irregularities resulting from error or fraud, and provide their clients with financial advice in matters such as financial forecasting and risk analysis. They may audit financial data, resolve insolvency cases, prepare tax returns and provide other tax-related advice in reference to current legislation.
Also known as: accounting technician, production accountant, accounting supervisor, financial accountant, head financial accountant, certified public accountant
How others title the same work
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Startups
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What the listing never says
- 32 bullet points. Long requirement lists deter qualified candidates, who read them as hard gates. Scope clarity
- No section describes what the person would actually do. Scope clarity
- No pay range published. Candidates cannot tell whether applying is worth their time. Pay transparency
- No location or timezone policy stated, so a candidate cannot tell where they may work from. Scope clarity
The listing, marked up
Nothing in the wording of this listing tripped a check. The scores above still judge how complete and coherent it is.
The Payroll Specialist exists to ensure the accurate, complaint, and timely delivery of global payroll across all countries in which Alimentiv operates, maintaining a high standard of employee trust and satisfaction. The role provides subject matter expertise to manage complex payroll legislation, monthly reconciliations, government remittances, and external vendor relationships within a global, shared-services environment. Reporting to the Sr. Manager, People & Culture, the Payroll Specialist partners closely with HR and Finance to ensure payroll practices align with organizational and regulatory requirements. The role is distinguished from the Payroll Coordinator by its accountability for full-cycle, multi-country payroll processing, independent compliance interpretation, and active contribution to continuous improvement and payroll modernization.
Payroll Processing (40%)
• Execute full-cycle, multi-country payroll processing for all Alimentiv employees, ensuring accuracy, timeliness, and compliance with applicable legislation across Canada, the United States, and global EOR jurisdictions.
• Validate and reconcile payroll inputs including new hires, terminations, salary changes, bonuses, and statutory deductions prior to each pay run.
• Prepare and submit government remittances, statutory filings, and year-end reporting obligations including T4s, W-2s, and other country-specific requirements.
• Manage off-cycle and adjustment payrolls as required, ensuring appropriate documentation and audit trails.
• Maintain payroll records in accordance with regulatory retention requirements and organizational data governance standards.
Stakeholder Service and Communication (35%)
• Serve as the primary point of contact for employee payroll inquiries, resolving pay questions with accuracy and professionalism.
• Serve as the primary escalation point for Payroll Coordinators, investigating and resolving complex payroll issues, exceptions, and inquiries that require advanced knowledge or judgment beyond standard processing procedures.
• Collaborate with Finance on payroll reconciliations, journal entries, and budget reporting to ensure alignment across financial systems.
• Coordinate with HR Business Partners and People Operations on employee lifecycle events affecting payroll, including leaves, benefits elections, and terminations.
• Liaise with external payroll vendors and government agencies on remittance matters, regulatory inquiries, and service deliver.
Compliance and Audit (10%)
• Monitor changes to payroll legislation, tax regulations, and employment standards across all jurisdictions in which Alimentiv operates and implement required updates.
• Prepare payroll-related documentation and data in support of internal and external audits, responding to auditor inquiries with accuracy and timeliness.
• Identify and escalate payroll compliance risks, recommending corrective actions where applicable.
• Ensure payroll processes align with SOX controls, SOC 2 requirements, and other applicable governance frameworks.
Continuous Improvement and Systems (10%)
• Identify and lead opportunities to streamline payroll workflows, reduce manual effort, and improve data accuracy across the payroll cycle.
• Support the configuration, testing, and optimization of payroll and HRIS modules to ensure system integrity and alignment with business requirements.
• Contribute to payroll modernization initiatives including vendor transitions, system implementations, and process redesign projects.
• Maintain payroll system data governance practices, including access controls and validation processes.
Team Capability and Mentorship (5%)
• Provide guidance and on-the-job mentoring to Payroll Coordinators and junior payroll staff to build team capability and ensure consistent payroll execution.
• Develop and maintain training materials, process guides, and documentation that reduce knowledge dependency and support team development.
Qualifications
• Minimum of 4 - 6 years of related experience
• Post-secondary certificate / diploma (College, Training Institute, etc.)
• Fluent writing, reading, and oral communication in English
Additional Knowledge and Skills
• In-depth knowledge of global payroll legislation (e.g. United Kingdom, Netherlands, Germany, Poland, Romania, Canada, United States, Brazil, Australia) payroll legislation, tax regulations, and employment standards across multiple jurisdictions.
• Hands-on experience with payroll systems and HRIS platforms, including system configuration, data validation, and reporting.
• Strong proficiency in payroll reconciliation, journal entries, and financial reporting processes.
• Familiarity with global EOR payroll models and multi-country payroll vendor management.
• Working knowledge of SOX controls, SOC 2 requirements, and payroll audit practices.
• Advanced proficiency in Microsoft Excel for data analysis, reconciliation, and reporting.
• Ability to manage competing deadlines with a high degree of accuracy and attention to detail.
• Discretion and professionalism in handling confidential employee and financial information.
• Professional payroll designation is strongly preferred
Compensation
Additional Information
Payroll Processing (40%)
• Execute full-cycle, multi-country payroll processing for all Alimentiv employees, ensuring accuracy, timeliness, and compliance with applicable legislation across Canada, the United States, and global EOR jurisdictions.
• Validate and reconcile payroll inputs including new hires, terminations, salary changes, bonuses, and statutory deductions prior to each pay run.
• Prepare and submit government remittances, statutory filings, and year-end reporting obligations including T4s, W-2s, and other country-specific requirements.
• Manage off-cycle and adjustment payrolls as required, ensuring appropriate documentation and audit trails.
• Maintain payroll records in accordance with regulatory retention requirements and organizational data governance standards.
Stakeholder Service and Communication (35%)
• Serve as the primary point of contact for employee payroll inquiries, resolving pay questions with accuracy and professionalism.
• Serve as the primary escalation point for Payroll Coordinators, investigating and resolving complex payroll issues, exceptions, and inquiries that require advanced knowledge or judgment beyond standard processing procedures.
• Collaborate with Finance on payroll reconciliations, journal entries, and budget reporting to ensure alignment across financial systems.
• Coordinate with HR Business Partners and People Operations on employee lifecycle events affecting payroll, including leaves, benefits elections, and terminations.
• Liaise with external payroll vendors and government agencies on remittance matters, regulatory inquiries, and service deliver.
Compliance and Audit (10%)
• Monitor changes to payroll legislation, tax regulations, and employment standards across all jurisdictions in which Alimentiv operates and implement required updates.
• Prepare payroll-related documentation and data in support of internal and external audits, responding to auditor inquiries with accuracy and timeliness.
• Identify and escalate payroll compliance risks, recommending corrective actions where applicable.
• Ensure payroll processes align with SOX controls, SOC 2 requirements, and other applicable governance frameworks.
Continuous Improvement and Systems (10%)
• Identify and lead opportunities to streamline payroll workflows, reduce manual effort, and improve data accuracy across the payroll cycle.
• Support the configuration, testing, and optimization of payroll and HRIS modules to ensure system integrity and alignment with business requirements.
• Contribute to payroll modernization initiatives including vendor transitions, system implementations, and process redesign projects.
• Maintain payroll system data governance practices, including access controls and validation processes.
Team Capability and Mentorship (5%)
• Provide guidance and on-the-job mentoring to Payroll Coordinators and junior payroll staff to build team capability and ensure consistent payroll execution.
• Develop and maintain training materials, process guides, and documentation that reduce knowledge dependency and support team development.
Qualifications
• Minimum of 4 - 6 years of related experience
• Post-secondary certificate / diploma (College, Training Institute, etc.)
• Fluent writing, reading, and oral communication in English
Additional Knowledge and Skills
• In-depth knowledge of global payroll legislation (e.g. United Kingdom, Netherlands, Germany, Poland, Romania, Canada, United States, Brazil, Australia) payroll legislation, tax regulations, and employment standards across multiple jurisdictions.
• Hands-on experience with payroll systems and HRIS platforms, including system configuration, data validation, and reporting.
• Strong proficiency in payroll reconciliation, journal entries, and financial reporting processes.
• Familiarity with global EOR payroll models and multi-country payroll vendor management.
• Working knowledge of SOX controls, SOC 2 requirements, and payroll audit practices.
• Advanced proficiency in Microsoft Excel for data analysis, reconciliation, and reporting.
• Ability to manage competing deadlines with a high degree of accuracy and attention to detail.
• Discretion and professionalism in handling confidential employee and financial information.
• Professional payroll designation is strongly preferred
Compensation
Additional Information