Description review
Executive Virtual Assistant / Accounting Real Estate Support
Assist World · Philippines, South Africa · back to the listing
HR standards
62/100
needs work
Title ↔ description
73/100
solid
Reads as
Virtual Assistant
85% confident
What the listing never says
- 44 bullet points. Long requirement lists deter qualified candidates, who read them as hard gates. Scope clarity
The listing, marked up
Nothing in the wording of this listing tripped a check. The scores above still judge how complete and coherent it is.
Overview
Join a growing real estate company that manages rental properties, conducts buy/sell transactions, and handles in-house property flips. The owners are seeking a proactive, detail-oriented Executive Virtual Assistant (EVA) to handle a blend of business, administrative, and light personal support tasks. This is a long-term role designed to expand as trust and capability grow.
Core Responsibilities
• Administrative & Executive Support
• Manage emails, calendars, and scheduling for the owners, ensuring timely follow-ups and organized daily flow.
• Conduct online research (vendors, logistics, pricing, travel, etc.) for both business and personal needs.
• Assist with personal coordination tasks, such as organizing baseball tournaments, researching travel accommodations, or handling family scheduling.
• Prepare reports, track projects, and maintain digital filing systems for companydocuments.
• Real Estate Operations
• Support property management activities using Buildium (or similar software).
• Record rent payments, update tenant information, and apply early paymentdiscounts.
• Manage communication with tenants via text/email regarding maintenance, updates, or payment reminders.
• Handle tenant screening and application tracking; assist in coordinating move-ins and move-outs.
• Manage buy/sell property listings, coordinate showings, and liaise with clients as needed.
• Bookkeeping & Financial Support
• Record and reconcile transactions in QuickBooks.
• Support monthly reconciliations for property management accounts.
• Coordinate trust account payments and ensure records align with Buildium entries.
• Prepare simple financial summaries and assist with tracking expenses or receipts.
• Marketing Support
• Edit and upload photos and videos for property listings and social media.
• Perform light photo touch-ups (brightness, cropping, watermarking) using Windows Photos or Adobe tools.
• Trim, clean, and prepare property walk-through videos using Adobe Premiere Elements or similar.
• Post and maintain listings on platforms like Zillow, Facebook Marketplace, and MLS (if authorized).
Qualifications
• 3+ years of experience in real estate, executive assistance, or property management support.
• Proficiency in QuickBooks and familiarity with property management systems (e.g., Buildium, AppFolio, or similar).
• Experience with photo/video editing tools such as Adobe Premiere Elements, Canva, or basic Windows tools.
• Excellent English communication skills (written and verbal).
• Strong organizational and multitasking abilities, with a high attention to detail.
• Comfortable handling a blend of business and personal assistant tasks.
• Reliable internet connection, computer, and ability to work U.S. Eastern hours.
Preferred Skills
• Experience managing rental property portfolios or working with real estate agencies.
• Basic understanding of U.S. real estate terms, lease agreements, and rental processes.
• Familiarity with Google Workspace or Microsoft Office Suite.
• Strong communication etiquette and comfort in client-facing correspondence.
Tools You’ll Use
•
QuickBooks – bookkeeping, expense tracking, reconciliation.
•
Buildium – rent collection, tenant records, owner payouts.
•
Microsoft Excel / Google Sheets – data tracking and reports.
•
Adobe Premiere Elements / Windows Photos – simple media edits.
•
Email, Texting Platforms, and VoIP – tenant and client communication.
Growth Path
•
Start part-time (20 hours/week) focused on key admin, bookkeeping, and property tasks.
• Expand to full-time (40 hours/week) as trust, workflow mastery, and business needs grow.
Success Indicators (First 90 Days)
• Inbox and calendar consistently organized and up to date.
• Tenant and vendor communications handled professionally and promptly.
• Bookkeeping entries accurate and reconciled monthly.
• Media and listings completed on time with quality presentation.
• Positive feedback from owners on responsiveness and initiative.
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM
Originally posted on Himalayas
Join a growing real estate company that manages rental properties, conducts buy/sell transactions, and handles in-house property flips. The owners are seeking a proactive, detail-oriented Executive Virtual Assistant (EVA) to handle a blend of business, administrative, and light personal support tasks. This is a long-term role designed to expand as trust and capability grow.
Core Responsibilities
• Administrative & Executive Support
• Manage emails, calendars, and scheduling for the owners, ensuring timely follow-ups and organized daily flow.
• Conduct online research (vendors, logistics, pricing, travel, etc.) for both business and personal needs.
• Assist with personal coordination tasks, such as organizing baseball tournaments, researching travel accommodations, or handling family scheduling.
• Prepare reports, track projects, and maintain digital filing systems for companydocuments.
• Real Estate Operations
• Support property management activities using Buildium (or similar software).
• Record rent payments, update tenant information, and apply early paymentdiscounts.
• Manage communication with tenants via text/email regarding maintenance, updates, or payment reminders.
• Handle tenant screening and application tracking; assist in coordinating move-ins and move-outs.
• Manage buy/sell property listings, coordinate showings, and liaise with clients as needed.
• Bookkeeping & Financial Support
• Record and reconcile transactions in QuickBooks.
• Support monthly reconciliations for property management accounts.
• Coordinate trust account payments and ensure records align with Buildium entries.
• Prepare simple financial summaries and assist with tracking expenses or receipts.
• Marketing Support
• Edit and upload photos and videos for property listings and social media.
• Perform light photo touch-ups (brightness, cropping, watermarking) using Windows Photos or Adobe tools.
• Trim, clean, and prepare property walk-through videos using Adobe Premiere Elements or similar.
• Post and maintain listings on platforms like Zillow, Facebook Marketplace, and MLS (if authorized).
Qualifications
• 3+ years of experience in real estate, executive assistance, or property management support.
• Proficiency in QuickBooks and familiarity with property management systems (e.g., Buildium, AppFolio, or similar).
• Experience with photo/video editing tools such as Adobe Premiere Elements, Canva, or basic Windows tools.
• Excellent English communication skills (written and verbal).
• Strong organizational and multitasking abilities, with a high attention to detail.
• Comfortable handling a blend of business and personal assistant tasks.
• Reliable internet connection, computer, and ability to work U.S. Eastern hours.
Preferred Skills
• Experience managing rental property portfolios or working with real estate agencies.
• Basic understanding of U.S. real estate terms, lease agreements, and rental processes.
• Familiarity with Google Workspace or Microsoft Office Suite.
• Strong communication etiquette and comfort in client-facing correspondence.
Tools You’ll Use
•
QuickBooks – bookkeeping, expense tracking, reconciliation.
•
Buildium – rent collection, tenant records, owner payouts.
•
Microsoft Excel / Google Sheets – data tracking and reports.
•
Adobe Premiere Elements / Windows Photos – simple media edits.
•
Email, Texting Platforms, and VoIP – tenant and client communication.
Growth Path
•
Start part-time (20 hours/week) focused on key admin, bookkeeping, and property tasks.
• Expand to full-time (40 hours/week) as trust, workflow mastery, and business needs grow.
Success Indicators (First 90 Days)
• Inbox and calendar consistently organized and up to date.
• Tenant and vendor communications handled professionally and promptly.
• Bookkeeping entries accurate and reconciled monthly.
• Media and listings completed on time with quality presentation.
• Positive feedback from owners on responsiveness and initiative.
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM
Originally posted on Himalayas