Description review
Executive Assistant
Virtual Assist · Philippines · back to the listing
HR standards
71/100
solid
Title ↔ description
92/100
strong
Reads as
Executive Assistant
99% confident
What this role officially is
executive assistant — ESCO, the EU occupation classification
Executive assistants are advanced administrative professionals who work with top-level executives or in international facilities in various industries. They organise meetings, organise and maintain files, arrange travel, train staff members, communicate in other languages, and manage the day-to-day operations of the office.
Also known as: foreign language assistant, foreign language correspondent executive assistant, executive secretary, personal executive assistant, senior administrative secretary, assistant manager
How others title the same work
Large employers
- Executive Assistant / Corporate Administrator Canonical
- Executive Assistant / Corporate Administrator Canonical Ltd.
- Senior Executive Assistant, Global Customer Solutions | United States | PST or MST | Remote Grafana Labs
Startups
- Founder’s Office - Intern Cityfurnish
What the listing never says
- No location or timezone policy stated, so a candidate cannot tell where they may work from. Scope clarity
The listing, marked up
Nothing in the wording of this listing tripped a check. The scores above still judge how complete and coherent it is.
The Executive Assistant provides high-level administrative and operational support to senior executives. This role is responsible for managing schedules, coordinating communications, organizing meetings, handling confidential information, and ensuring the efficient day-to-day operation of the executive office. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
Requirements
Key Responsibilities:
• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Manage executive email inbox(s), including filtering, prioritizing, drafting responses, and flagging urgent matters
• Prioritize and coordinate daily activities to maximize executive productivity.
• Prepare agendas, presentations, reports, and briefing materials for meetings and events.
• Screen and manage incoming communications, including emails, phone calls, and correspondence.
• Draft, proofread, and distribute professional communications on behalf of executives.
• Organize internal and external meetings, including logistics, venue arrangements, and technology requirements.
• Record meeting minutes, track action items, and follow up on deliverables.
• Coordinate executive participation in conferences, board meetings, and company events.
• Maintain organized records, files, and documentation.
• Assist with special projects and strategic initiatives as needed.
• Serve as a primary point of contact between executives and internal or external stakeholders.
• Build positive relationships with clients, partners, vendors, and employees.
• Handle sensitive and confidential information with discretion and professionalism.
Benefits
● Work-from-home opportunity.
●Opportunity to contribute to a growing business by enhancing efficiency and client
experience.
●Supportive and collaborative work environment.
● Hourly pay rate: $7-8
Originally posted on Himalayas
Requirements
Key Responsibilities:
• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Manage executive email inbox(s), including filtering, prioritizing, drafting responses, and flagging urgent matters
• Prioritize and coordinate daily activities to maximize executive productivity.
• Prepare agendas, presentations, reports, and briefing materials for meetings and events.
• Screen and manage incoming communications, including emails, phone calls, and correspondence.
• Draft, proofread, and distribute professional communications on behalf of executives.
• Organize internal and external meetings, including logistics, venue arrangements, and technology requirements.
• Record meeting minutes, track action items, and follow up on deliverables.
• Coordinate executive participation in conferences, board meetings, and company events.
• Maintain organized records, files, and documentation.
• Assist with special projects and strategic initiatives as needed.
• Serve as a primary point of contact between executives and internal or external stakeholders.
• Build positive relationships with clients, partners, vendors, and employees.
• Handle sensitive and confidential information with discretion and professionalism.
Benefits
● Work-from-home opportunity.
●Opportunity to contribute to a growing business by enhancing efficiency and client
experience.
●Supportive and collaborative work environment.
● Hourly pay rate: $7-8
Originally posted on Himalayas