Description review
Executive Operations Coordinator
World Animal Protection · United Kingdom · back to the listing
HR standards
54/100
needs work
Title ↔ description
70/100
solid
Reads as
Executive Assistant
100% confident
What this role officially is
executive assistant — ESCO, the EU occupation classification
Executive assistants are advanced administrative professionals who work with top-level executives or in international facilities in various industries. They organise meetings, organise and maintain files, arrange travel, train staff members, communicate in other languages, and manage the day-to-day operations of the office.
Also known as: foreign language assistant, foreign language correspondent executive assistant, executive secretary, personal executive assistant, senior administrative secretary, assistant manager
How others title the same work
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What the listing never says
- 29 bullet points. Long requirement lists deter qualified candidates, who read them as hard gates. Scope clarity
The listing, marked up
World Animal Protection are looking for an Executive Operations Coordinator to help us move the world to protect animals.
As an Executive Operations Coordinator, you'll be the trusted operational partner to a member of our Global Leadership Team. You will be able to smooth complexity out of their day and give them the space to focus on strategy rather than logistics. It's a role built on judgement, trust, and quiet initiative. You will be empowered with real scope to shape how things get done.
What you'll do
• Coordinate plans, projects and delivery with stakeholders internally and externally.
• Own complex diaries, inboxes and cross-timezone scheduling, keeping everyone briefed and on time.
• Organise travel and accommodation for board members, executives and guest speakers, in line with policy.
• Structure timelines and sequence activity so leaders can execute complex pieces of work with confidence.
• Track delivery of time-bound priorities e.g. org planning, reviews, key initiatives.
• Keep oversight of actions, milestones and dependencies, following through with clarity and diplomacy.
• Provide support at global meetings, capturing outcomes and next steps in real time.
• Identify priorities, risks and upcoming demands before they become problems.
• Act as a strategic filter for competing priorities.
• Contribute to shared global event logistics, including trustee travel and visas.
• Collaborate with fellow Executive Operations Coordinators to close gaps and keep coverage seamless.
What can we offer you?
We are offering a competitive salary and benefits including.
• Help saving for your retirement - join our pension scheme and we’ll match contributions up to 6%
• 24 days’ holiday per year when you join, plus an additional day with each year of service up to 5 days
• Opportunity to flex public holidays to an alternate day that better suits an employee and their beliefs.
• Additional 3 days to be taken at the end of the calendar year.
• 2 global Wellbeing midyear closure days
• Flexibility – the opportunity to choose start times that align with both business needs and your work-life balance, ensuring the right fit for both the job holder and the role requirements
• Life Assurance - all World Animal Protection employees receive Life Assurance. Under the Death in Service benefit scheme the employee will receive 3x annual salary to go to their nominated beneficiary.
• Volunteer Leave - 2 days per year to volunteer for a cause of your choice
• A range of 'Inclusivity Benefits': providing various types of leave to support belonging and inclusion at work and to assist our employees during critical moments. This includes leave for Bereavement, Carers, Disability, Menstrual/Menopause, Pregnancy Loss, Fertility Treatment, Gender Affirming Medical needs, Companion Animal Bereavement, and 'Pawternity' leave.
• Long Service Milestones to celebrate 10 year1 anniversary (and every subsequent 5 years) with bonus day off and employee 'shout out'
• 24/7 Employee Assistance Programme and Employee Wellbeing Portal
Our commitment to equity, diversity and inclusion
To achieve our aim of making World Animal Protection a Diverse and Inclusive employer, we particularly welcome applications from individuals of traditionally under-represented communities and backgrounds.
Our values and behaviours
At World Animal Protection we recruit with our values & behaviours in mind. Please bear this in mind through your application journey. These are:
•
Global: We make decisions & act with a global mindset
•
Diverse and Inclusive: We actively encourage and promote diversity, ensure all voices are heard and included and are committed to equal opportunities for all
•
Collaborative: We work together and co-create to achieve lasting change
•
Agile: We make change happen in a fast-moving world
•
Growing People: We continually learn and develop
•
Accountable: We are role models. We take responsibility for our actions and encourage others to do the same
•
Courageous: We push boundaries, take risks and set ambitious targets
Originally posted on Himalayas
As an Executive Operations Coordinator, you'll be the trusted operational partner to a member of our Global Leadership Team. You will be able to smooth complexity out of their day and give them the space to focus on strategy rather than logistics. It's a role built on judgement, trust, and quiet initiative. You will be empowered with real scope to shape how things get done.
What you'll do
• Coordinate plans, projects and delivery with stakeholders internally and externally.
• Own complex diaries, inboxes and cross-timezone scheduling, keeping everyone briefed and on time.
• Organise travel and accommodation for board members, executives and guest speakers, in line with policy.
• Structure timelines and sequence activity so leaders can execute complex pieces of work with confidence.
• Track delivery of time-bound priorities e.g. org planning, reviews, key initiatives.
• Keep oversight of actions, milestones and dependencies, following through with clarity and diplomacy.
• Provide support at global meetings, capturing outcomes and next steps in real time.
• Identify priorities, risks and upcoming demands before they become problems.
• Act as a strategic filter for competing priorities.
• Contribute to shared global event logistics, including trustee travel and visas.
• Collaborate with fellow Executive Operations Coordinators to close gaps and keep coverage seamless.
What can we offer you?
We are offering a competitive salary and benefits including.
• Help saving for your retirement - join our pension scheme and we’ll match contributions up to 6%
• 24 days’ holiday per year when you join, plus an additional day with each year of service up to 5 days
• Opportunity to flex public holidays to an alternate day that better suits an employee and their beliefs.
• Additional 3 days to be taken at the end of the calendar year.
• 2 global Wellbeing midyear closure days
• Flexibility – the opportunity to choose start times that align with both business needs and your work-life balance, ensuring the right fit for both the job holder and the role requirements
• Life Assurance - all World Animal Protection employees receive Life Assurance. Under the Death in Service benefit scheme the employee will receive 3x annual salary to go to their nominated beneficiary.
• Volunteer Leave - 2 days per year to volunteer for a cause of your choice
• A range of 'Inclusivity Benefits': providing various types of leave to support belonging and inclusion at work and to assist our employees during critical moments. This includes leave for Bereavement, Carers, Disability, Menstrual/Menopause, Pregnancy Loss, Fertility Treatment, Gender Affirming Medical needs, Companion Animal Bereavement, and 'Pawternity' leave.
• Long Service Milestones to celebrate 10 year1 anniversary (and every subsequent 5 years) with bonus day off and employee 'shout out'
• 24/7 Employee Assistance Programme and Employee Wellbeing Portal
Our commitment to equity, diversity and inclusion
To achieve our aim of making World Animal Protection a Diverse and Inclusive employer, we particularly welcome applications from individuals of traditionally under-represented communities and backgrounds.
Our values and behaviours
At World Animal Protection we recruit with our values & behaviours in mind. Please bear this in mind through your application journey. These are:
•
Global: We make decisions & act with a global mindset
•
Diverse and Inclusive: We actively encourage and promote diversity, ensure all voices are heard and included and are committed to equal opportunities for all
•
Collaborative: We work together and co-create to achieve lasting change
•
Agile: We make change happen in a fast-moving world
•
Growing People: We continually learn and develop
•
Accountable: We are role models. We take responsibility for our actions and encourage others to do the same
•
Courageous: We push boundaries, take risks and set ambitious targets
Originally posted on Himalayas