Description review
Executive Assistant
Sfermion · United States · back to the listing
HR standards
63/100
needs work
Title ↔ description
94/100
strong
Reads as
Executive Assistant
100% confident
What this role officially is
executive assistant — ESCO, the EU occupation classification
Executive assistants are advanced administrative professionals who work with top-level executives or in international facilities in various industries. They organise meetings, organise and maintain files, arrange travel, train staff members, communicate in other languages, and manage the day-to-day operations of the office.
Also known as: foreign language assistant, foreign language correspondent executive assistant, executive secretary, personal executive assistant, senior administrative secretary, assistant manager
How others title the same work
Large employers
- Executive Assistant / Corporate Administrator Canonical
- Executive Assistant / Corporate Administrator Canonical Ltd.
- Senior Executive Assistant, Global Customer Solutions | United States | PST or MST | Remote Grafana Labs
Startups
- Founder’s Office - Intern Cityfurnish
What the listing never says
- 18 bullet points. Long requirement lists deter qualified candidates, who read them as hard gates. Scope clarity
- No pay range published. Candidates cannot tell whether applying is worth their time. Pay transparency
The listing, marked up
Nothing in the wording of this listing tripped a check. The scores above still judge how complete and coherent it is.
About Us:
Founded in 2019, Sfermion is an investment firm focused on the non-fungible token (NFT) ecosystem. Our goal is to accelerate the emergence of the open metaverse by investing in the founders, companies, and entities creating the infrastructure and environments that will form the foundations of our digital future. By leveraging our multi-strategy approach, domain expertise, and vast network, we aim to capitalize on the influx of innovation and resources being deployed into the NFT space.
Job Overview:
Sfermion is seeking an Executive Assistant to work closely with the executives of the firm. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail and creative problem-solving skills. Daily responsibilities include calendar management, coordinating meetings, travel and logistics, basic Microsoft Suite tasks (PPT, Excel), and prioritizing across multiple leaders. We are looking for someone with experience working with executive teams in fast-paced environments, and the ability to handle sensitive information with excellent judgment, diplomacy, and discretion. Interest in technology and familiarity with crypto a plus.
Greater Chicago area preferred, remote work ok
Responsibilities:
• Build and cultivate long-term relationships
• Handle highly confidential information and documents with discretion and confidentiality
• Manage and maintain multiple executive calendars, including recurring meetings, prioritizing appropriately, and using good judgment in offering solutions to complex scheduling and meeting planning needs
• Planning events for Sfermion leaders and the team broadly (i.e., team offsites, conferences and travel, etc.). This may include venue management/coordination, audio/video set-up and management as needed, catering and program material preparation
• Proactively manage communication, and respond to urgent inquiries from internal / external stakeholders on the executives’ behalf
• Process and track expenses in a timely manner for the executives
• Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention
• Provide overall data management to executive, including organizing and compiling data to facilitate exec presentations
• Track and drive completion of key deliverables, proactively following up on outstanding items as needed
• Provide innovative and creative methods for continued improvements to administrative processes as the company scales
Candidate Profile:
• 1+ years of relevant experience in an EA capacity
• Resilient, with ability to manage multiple projects and deliver quality work to deadlines
• Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with confidential and sensitive information
• Exceptional attention to detail
• Strong calendar management and prioritization skills
• Advanced proficiency with Gmail, Google Calendar as well as applications such as Word, Excel, PowerPoint and Zoom. CRM experience a plus
• You are comfortable working in a remote environment and working independently
• Strong interpersonal and written communication skills
Originally posted on Himalayas
Founded in 2019, Sfermion is an investment firm focused on the non-fungible token (NFT) ecosystem. Our goal is to accelerate the emergence of the open metaverse by investing in the founders, companies, and entities creating the infrastructure and environments that will form the foundations of our digital future. By leveraging our multi-strategy approach, domain expertise, and vast network, we aim to capitalize on the influx of innovation and resources being deployed into the NFT space.
Job Overview:
Sfermion is seeking an Executive Assistant to work closely with the executives of the firm. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail and creative problem-solving skills. Daily responsibilities include calendar management, coordinating meetings, travel and logistics, basic Microsoft Suite tasks (PPT, Excel), and prioritizing across multiple leaders. We are looking for someone with experience working with executive teams in fast-paced environments, and the ability to handle sensitive information with excellent judgment, diplomacy, and discretion. Interest in technology and familiarity with crypto a plus.
Greater Chicago area preferred, remote work ok
Responsibilities:
• Build and cultivate long-term relationships
• Handle highly confidential information and documents with discretion and confidentiality
• Manage and maintain multiple executive calendars, including recurring meetings, prioritizing appropriately, and using good judgment in offering solutions to complex scheduling and meeting planning needs
• Planning events for Sfermion leaders and the team broadly (i.e., team offsites, conferences and travel, etc.). This may include venue management/coordination, audio/video set-up and management as needed, catering and program material preparation
• Proactively manage communication, and respond to urgent inquiries from internal / external stakeholders on the executives’ behalf
• Process and track expenses in a timely manner for the executives
• Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention
• Provide overall data management to executive, including organizing and compiling data to facilitate exec presentations
• Track and drive completion of key deliverables, proactively following up on outstanding items as needed
• Provide innovative and creative methods for continued improvements to administrative processes as the company scales
Candidate Profile:
• 1+ years of relevant experience in an EA capacity
• Resilient, with ability to manage multiple projects and deliver quality work to deadlines
• Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with confidential and sensitive information
• Exceptional attention to detail
• Strong calendar management and prioritization skills
• Advanced proficiency with Gmail, Google Calendar as well as applications such as Word, Excel, PowerPoint and Zoom. CRM experience a plus
• You are comfortable working in a remote environment and working independently
• Strong interpersonal and written communication skills
Originally posted on Himalayas