Description review
Executive, Office of the CEO
Bjak · Germany · back to the listing
HR standards
75/100
solid
Title ↔ description
58/100
needs work
Reads as
Executive Assistant
100% confident
What this role officially is
executive assistant — ESCO, the EU occupation classification
Executive assistants are advanced administrative professionals who work with top-level executives or in international facilities in various industries. They organise meetings, organise and maintain files, arrange travel, train staff members, communicate in other languages, and manage the day-to-day operations of the office.
Also known as: foreign language assistant, foreign language correspondent executive assistant, executive secretary, personal executive assistant, senior administrative secretary, assistant manager
How others title the same work
Large employers
- Executive Assistant / Corporate Administrator Canonical
- Executive Assistant / Corporate Administrator Canonical Ltd.
- Senior Executive Assistant, Global Customer Solutions | United States | PST or MST | Remote Grafana Labs
Startups
- Founder’s Office - Intern Cityfurnish
What the listing never says
- No pay range published. Candidates cannot tell whether applying is worth their time. Pay transparency
The listing, marked up
Nothing in the wording of this listing tripped a check. The scores above still judge how complete and coherent it is.
About ActAI
There are over 5 billion users using basic applications today such email, notes, tasks, calendar and they're not AI-native. Our mission is to build proactive applications for anyone in the world, who are not used to complex prompting. We aim to bring intelligence to conversations, errands, organising and workflows, with minimal to no prompting.
Our product focuses on achieving high reliability for long-running workflows, persistent context, and real-world task completion. We believe products will greatly reduce hallucinations.
Our objective is to organise anyone's life, allowing us all to spend time on valuable and meaningful things.
About the Role
To support hiring, operations, and business execution across ActAI. Help ensure that important initiatives are executed efficiently by coordinating stakeholders, managing priorities, and maintaining operational discipline.
This role works closely with leadership and supports a broad range of activities, including recruiting operations, agency management, office setup, events, and business administration.
What You Will Be Doing
• Coordinate hiring activities, interviews, and recruiter relationships.
• Support agency onboarding, communication, and follow-ups.
• Manage project trackers, action items, and operational workflows.
• Coordinate meetings, events, travel, and business logistics when required.
• Support office setup, vendor management, and local operational activities.
• Prepare reports, summaries, and presentations for leadership.
• Ensure follow-through on key initiatives and outstanding actions.
• Help maintain efficient day-to-day business operations.
What You Will Need
• Strong organisational and coordination skills.
• Excellent attention to detail and follow-through.
• Ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills.
• Comfortable working across different teams and stakeholders.
• Resourceful, proactive, and able to solve problems independently.
• High ownership and willingness to take on new responsibilities.
How We Work
The best products in the world are built by small, highly capable teams.
We operate with high talent density, high ownership and high standards. We value people who can think independently, move quickly and solve problems without waiting for instructions.
This is a hands-on environment. Everyone is expected to contribute directly to the company's success.
Interview Process
If there appears to be a fit, we will schedule up to 3 interviews.
Applications are reviewed by members of our leadership and hiring teams. Interviews may be conducted virtually or onsite.
We value speed, transparency and decisiveness throughout the process.
Originally posted on Himalayas
There are over 5 billion users using basic applications today such email, notes, tasks, calendar and they're not AI-native. Our mission is to build proactive applications for anyone in the world, who are not used to complex prompting. We aim to bring intelligence to conversations, errands, organising and workflows, with minimal to no prompting.
Our product focuses on achieving high reliability for long-running workflows, persistent context, and real-world task completion. We believe products will greatly reduce hallucinations.
Our objective is to organise anyone's life, allowing us all to spend time on valuable and meaningful things.
About the Role
To support hiring, operations, and business execution across ActAI. Help ensure that important initiatives are executed efficiently by coordinating stakeholders, managing priorities, and maintaining operational discipline.
This role works closely with leadership and supports a broad range of activities, including recruiting operations, agency management, office setup, events, and business administration.
What You Will Be Doing
• Coordinate hiring activities, interviews, and recruiter relationships.
• Support agency onboarding, communication, and follow-ups.
• Manage project trackers, action items, and operational workflows.
• Coordinate meetings, events, travel, and business logistics when required.
• Support office setup, vendor management, and local operational activities.
• Prepare reports, summaries, and presentations for leadership.
• Ensure follow-through on key initiatives and outstanding actions.
• Help maintain efficient day-to-day business operations.
What You Will Need
• Strong organisational and coordination skills.
• Excellent attention to detail and follow-through.
• Ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills.
• Comfortable working across different teams and stakeholders.
• Resourceful, proactive, and able to solve problems independently.
• High ownership and willingness to take on new responsibilities.
How We Work
The best products in the world are built by small, highly capable teams.
We operate with high talent density, high ownership and high standards. We value people who can think independently, move quickly and solve problems without waiting for instructions.
This is a hands-on environment. Everyone is expected to contribute directly to the company's success.
Interview Process
If there appears to be a fit, we will schedule up to 3 interviews.
Applications are reviewed by members of our leadership and hiring teams. Interviews may be conducted virtually or onsite.
We value speed, transparency and decisiveness throughout the process.
Originally posted on Himalayas