Why this grade
This listing scored 58/100, which is a C. It lost the most ground on pay transparency.
- Description depth 20 / 20 How much the posting actually says about the work, measured in characters of real text.
- Freshness 15 / 15 How recently it was posted. Older postings are likelier to be filled or abandoned.
- Role specificity 10 / 10 Whether the listing is tagged well enough to tell what the role actually is.
- Remote clarity 8 / 15 Whether "remote" means anywhere, or is quietly restricted to one country.
- Corroboration 5 / 10 Whether more than one source carries this listing.
- Pay transparency 0 / 25 A published salary range, worth more than any other single factor because it is what a candidate cannot find out without applying.
Every figure above is arithmetic over the posting itself — its salary field, its text, its age, its tags and how many sources carry it. How the grades work →
Operations Human Resources Entry level Mid level Part Time
This is a remote position.
Our client is looking for an Assistant Project Coordinator to support architectural projects by ensuring smooth communication, organized workflows, and timely project execution. This role is ideal for a highly organized professional who enjoys coordinating multiple moving parts, tracking progress, and helping teams stay aligned. The company operates within the architecture and design industry and has continued to expand its project portfolio and client relationships through a strong commitment to quality and service excellence.
The Assistant Project Coordinator will work closely with the Principal Architect to reduce administrative and coordination responsibilities, allowing the design team to focus on project delivery. While this is not a design or drafting role, prior exposure to architecture, engineering, or construction environments will be highly valuable.
Responsibilities
- Collaborate closely with the Principal Architect through regular project coordination meetings.
- Maintain daily oversight of project status, milestones, and outstanding requirements.
- Track project progress, deadlines, and responsibilities using Monday.com and other project management platforms.
- Prepare and provide project status updates to clients on a weekly or bi-weekly basis.
- Communicate with clients to obtain required information, approvals, and project decisions.
- Monitor and document project-related decisions, revisions, and scope updates from clients and project teams.
- Coordinate communications with consultants regarding required project modifications and updates.
- Prepare, edit, distribute, and archive meeting minutes within 48 hours of meetings.
- Monitor project-related email correspondence and coordinate responses with the Principal Architect and internal teams.
- Ensure the Principal Architect remains informed of all significant client communications and project developments.
- Track incoming inquiries, proposal follow-ups, and client onboarding activities.
- Schedule meetings and coordinate calendars for project-related discussions.
- Monitor permit submissions and associated review timelines.
- Track jurisdictional review comments, deadlines, and outstanding action items with consultants, clients, and permitting authorities.
- Assist with organizing and maintaining site visit reports and project documentation.
- Proactively identify information, actions, or decisions needed to keep projects progressing efficiently.
Requirements
- Minimum of 2 years of experience in project coordination, project administration, or a related role.
- Strong administrative and organizational experience.
- Excellent written and verbal communication skills in English.
- Ability to manage multiple projects and priorities simultaneously.
- Strong attention to detail and accuracy.
- Professional and customer-focused communication style.
- Ability to work independently and take initiative.
- Reliable internet connection and telephone access.
- Quiet, professional workspace suitable for virtual meetings.
- Personal computer (Windows or Mac) capable of running required software efficiently.
Qualifications
- Previous experience within an Architecture, Engineering, or Construction (AEC) environment is highly preferred.
- Experience coordinating projects, timelines, and stakeholder communications.
- Familiarity with permitting processes, project documentation, and consultant coordination is advantageous.
- Strong problem-solving and follow-up skills.
- Ability to work effectively in a remote environment.
- Highly responsive, punctual, and dependable.
Benefits
Originally posted on Himalayas
Apply for this role Opens himalayas.app — the link as listed; we have not yet verified it is the employer's own page
Where this listing came from
- 01 Oct 2026 Himalayas first sighting
Seen on 1 board over 0 days.