Project Coordinator

• Location: Remote, open to candidates based anywhere in Asia
• Schedule: [Monday to Friday], 4:00 pm – 1:00 am PST
• Engagement: [Full-time independent contractor, 40 hours/week]

About us Avantpage is a translation provider committed to empowering immigrant and LEP communities through language access, primarily in healthcare and government services. Our business is growing, and the right candidate will have opportunities to advance within the company. We are a global company with offices in Davis, CA and Warsaw, Poland, and we're always looking for talented professionals ready to live our values of empathy, innovation and rigor.

Why this schedule matters Our Operations team works around the clock across Asia, Latin America and Europe. This role covers the Asia shift, so our clients and project managers have continuous support while the U.S. West Coast is in its afternoon and evening.

Job overview Project Coordinators work under the direction of a project manager to coordinate the logistics of a specific project on a more granular level. They essentially help ensuring that all team members and departments have what they need in order to meet the deadlines and expectations set by the project manager. In order to do this, they must also be familiar with every aspect of the project, pricing, stakeholders, timeline, and budgeting details.

The project coordinator's goal is to help enable the project manager to focus on broader issues and any problems that may arise by managing the day-to-day details of a project. Sometimes coordinators may eventually expand their responsibilities to include multiple projects or move into project management roles with more oversight. The project coordinator helps keep all parts of the process organized and running according to the plan.

What you'll do

• Prepare price and time estimates for translation projects
• Prepare files for translation and set up projects in our systems
• Write clear and complete project instructions
• Create purchase orders for providers
• Monitor the progress and budget of all projects and send status updates to the Project Manager
• Keep internal and client spreadsheets up to date in real time
• Review files before delivery to the client
• Build and maintain strong relationships with vendors around the globe
• Facilitate clear communication within an international project team
• Provide administrative support as needed

What you bring

• Experience coordinating or managing translation or localization projects at a Language Service Provider (LSP)
• Excellent written and verbal English
• Availability to work the schedule above consistently
• University degree in translation, linguistics, philology or a related field, [or equivalent LSP experience]
• Strong computer skills (Microsoft Office, Adobe Acrobat)
• Attention to detail and the ability to prioritize under pressure, with high volume and short timelines
• A proactive, positive team player with strong interpersonal skills

Nice to have

• Experience with Translation Management Systems (XTRF, Plunet) and CAT tools (Phrase, XTM, memoQ, Trados)
• Healthcare or government translation projects
• Other foreign languages and experience in multicultural teams

What we offer

• A vibrant multicultural team spread across the Americas, Asia, Africa and Europe
• Professional development and growth opportunities in the localization industry
• Training in new tools, technologies and processes
• An energetic, multicultural and empathetic work environment

Originally posted on Himalayas