Description review
Executive Assistant (Event Planner Experience)
NightOwl Consulting · Philippines · back to the listing
HR standards
60/100
needs work
Title ↔ description
75/100
solid
Reads as
Executive Assistant
100% confident
What this role officially is
executive assistant — ESCO, the EU occupation classification
Executive assistants are advanced administrative professionals who work with top-level executives or in international facilities in various industries. They organise meetings, organise and maintain files, arrange travel, train staff members, communicate in other languages, and manage the day-to-day operations of the office.
Also known as: foreign language assistant, foreign language correspondent executive assistant, executive secretary, personal executive assistant, senior administrative secretary, assistant manager
How others title the same work
Large employers
- Executive Assistant / Corporate Administrator Canonical
- Executive Assistant / Corporate Administrator Canonical Ltd.
- Senior Executive Assistant, Global Customer Solutions | United States | PST or MST | Remote Grafana Labs
Startups
- Founder’s Office - Intern Cityfurnish
What the listing never says
- 29 bullet points. Long requirement lists deter qualified candidates, who read them as hard gates. Scope clarity
- No location or timezone policy stated, so a candidate cannot tell where they may work from. Scope clarity
The listing, marked up
Nothing in the wording of this listing tripped a check. The scores above still judge how complete and coherent it is.
We are seeking a highly organized, detail-oriented Executive Assistant & Event Planner to provide top-tier administrative support and lead coordination for multiple events. This role requires a proactive individual who can manage complex logistics, communicate effectively on behalf of executives, and deliver exceptional results across both administrative and event-planning functions.
Key Responsibilities
Event Planning & Coordination
• Research and source event venues suitable for team functions/gatherings.
• Obtain and compare venue quotes, packages, and availability.
• Present clear, organized venue and travel options to stakeholders.
• Act as a liaison between executives, Loan Officers (LOs), and vendors to confirm event details and
bookings.
• Coordinate travel arrangements, accommodations, itineraries, and vendor services (e.g., catering, AV,
decorations).
• Manage 5–10 events simultaneously, ensuring each is executed efficiently and on time.
• Adapt and scale processes for increasing event volume or complexity.
• Handle last-minute changes and troubleshoot event-related issues with poise and professionalism.
• Coordinating with the marketing team for marketing assets needed for each event and ensuring that the office is regularly stocked with all events related printed materials (i.e. printing paper, branded pop-
up banners, branded pens, business cards, etc.).
Executive Assistant Support
• Provide general administrative support including document prep, flyer duplication, and digital organization.
• Communicate effectively via phone and email to schedule meetings, relay messages, and manage itineraries on behalf of executives.
• Maintain a high degree of confidentiality and professionalism in all communications.
Skills, Knowledge and Expertise
• Experience: 3+ years in event planning, executive assistance, or a related role.
Skills:
• Exceptional organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Confident speaking on the phone and representing others professionally.
• Tech-savvy with proficiency in calendar tools, spreadsheets, and cloud-based collaboration tools.
• Detail-oriented with a proactive, solution-oriented mindset.
• Prior experience coordinating events in the real estate, finance, or corporate sectors.
• Background in travel booking or working in fast-paced environments.
• The ideal candidate would have strong research skills and may also have experience using Eventbrite.com and Canva.com
• Familiarity with design tools for basic flyer or document duplication (e.g., Canva, Adobe Acrobat, etc.).
Benefits
• Above market salary
• HMO on Day 1 for principal and two dependents
• Government-mandated benefits
• Performance-based Incentives
• Quarterly Company Events
• 1,000 PHP De Minimis
• Equipment and software provided
Originally posted on Himalayas
Key Responsibilities
Event Planning & Coordination
• Research and source event venues suitable for team functions/gatherings.
• Obtain and compare venue quotes, packages, and availability.
• Present clear, organized venue and travel options to stakeholders.
• Act as a liaison between executives, Loan Officers (LOs), and vendors to confirm event details and
bookings.
• Coordinate travel arrangements, accommodations, itineraries, and vendor services (e.g., catering, AV,
decorations).
• Manage 5–10 events simultaneously, ensuring each is executed efficiently and on time.
• Adapt and scale processes for increasing event volume or complexity.
• Handle last-minute changes and troubleshoot event-related issues with poise and professionalism.
• Coordinating with the marketing team for marketing assets needed for each event and ensuring that the office is regularly stocked with all events related printed materials (i.e. printing paper, branded pop-
up banners, branded pens, business cards, etc.).
Executive Assistant Support
• Provide general administrative support including document prep, flyer duplication, and digital organization.
• Communicate effectively via phone and email to schedule meetings, relay messages, and manage itineraries on behalf of executives.
• Maintain a high degree of confidentiality and professionalism in all communications.
Skills, Knowledge and Expertise
• Experience: 3+ years in event planning, executive assistance, or a related role.
Skills:
• Exceptional organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Confident speaking on the phone and representing others professionally.
• Tech-savvy with proficiency in calendar tools, spreadsheets, and cloud-based collaboration tools.
• Detail-oriented with a proactive, solution-oriented mindset.
• Prior experience coordinating events in the real estate, finance, or corporate sectors.
• Background in travel booking or working in fast-paced environments.
• The ideal candidate would have strong research skills and may also have experience using Eventbrite.com and Canva.com
• Familiarity with design tools for basic flyer or document duplication (e.g., Canva, Adobe Acrobat, etc.).
Benefits
• Above market salary
• HMO on Day 1 for principal and two dependents
• Government-mandated benefits
• Performance-based Incentives
• Quarterly Company Events
• 1,000 PHP De Minimis
• Equipment and software provided
Originally posted on Himalayas