Description review
Executive Assistant for a US-Based Law Firm
Paired · Colombia · back to the listing
HR standards
59/100
needs work
Title ↔ description
93/100
strong
Reads as
Executive Assistant
100% confident
What this role officially is
executive assistant — ESCO, the EU occupation classification
Executive assistants are advanced administrative professionals who work with top-level executives or in international facilities in various industries. They organise meetings, organise and maintain files, arrange travel, train staff members, communicate in other languages, and manage the day-to-day operations of the office.
Also known as: foreign language assistant, foreign language correspondent executive assistant, executive secretary, personal executive assistant, senior administrative secretary, assistant manager
How others title the same work
Large employers
- Executive Assistant / Corporate Administrator Canonical
- Executive Assistant / Corporate Administrator Canonical Ltd.
- Senior Executive Assistant, Global Customer Solutions | United States | PST or MST | Remote Grafana Labs
Startups
- Founder’s Office - Intern Cityfurnish
What the listing never says
- 30 bullet points. Long requirement lists deter qualified candidates, who read them as hard gates. Scope clarity
- No pay range published. Candidates cannot tell whether applying is worth their time. Pay transparency
The listing, marked up
Nothing in the wording of this listing tripped a check. The scores above still judge how complete and coherent it is.
Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies looking for their specific skill set. Our mission is to provide great jobs to talented people, no matter where they are located.
We are looking for an experienced Executive Assistant to support the Managing Attorney at a US-based law firm with executive administration, complex calendar management, practice support, and personal coordination.
The ideal candidate is proactive, highly organized, and comfortable managing competing priorities while handling confidential information with discretion. Strong hands-on experience using AI tools and large language models (LLMs) to automate tasks and improve administrative workflows is essential.
Executive & Calendar Management
• Manage complex calendars, coordinating meetings, court appearances, client consultations, and personal commitments.
• Proactively identify and resolve scheduling conflicts.
• Screen, prioritize, and route calls, emails, and correspondence; draft initial responses and flag urgent matters.
• Prepare meeting agendas, briefing materials, presentations, and supporting documentation.
• Track tasks, deadlines, action items, and follow-ups to ensure timely completion.
Administrative & Practice Support
• Coordinate domestic and international travel, including itineraries, reservations, lodging, and expense reports.
• Maintain organized filing systems and assist with document preparation and formatting.
• Update legal case management and CRM systems, such as Clio or Lawmatics.
• Serve as a professional point of contact for clients, opposing counsel, co-counsel, vendors, and internal staff.
• Coordinate personal appointments, errands, and household-related requests as needed.
AI & Workflow Automation
• Use AI tools and LLMs to streamline recurring administrative tasks and improve efficiency.
• Identify opportunities to automate workflows, including communication drafting, meeting preparation, information organization, and follow-up tracking.
• Develop and refine prompts and repeatable workflows that produce accurate, useful outputs.
• Review AI-generated content for accuracy and follow firm policies when handling confidential or privileged information.
Confidentiality & Discretion
• Handle sensitive client files, personnel matters, and firm financial information with strict confidentiality.
• Exercise sound judgment and maintain professional boundaries when managing sensitive communications and requests.
Requirements
• Proven experience as an Executive Assistant, Personal Assistant, or in a comparable role supporting senior leadership.
• Experience independently managing complex calendars, competing priorities, and time-sensitive follow-ups.
• Strong hands-on experience using AI tools and LLMs to automate tasks, beyond occasional chatbot use.
• Excellent written and spoken English, with professional communication skills.
• Strong organizational skills, attention to detail, and the ability to anticipate needs.
• Experience coordinating travel, preparing meeting materials, and maintaining organized documentation.
• Ability to handle confidential information with discretion and sound judgment.
• Comfort supporting both professional responsibilities and personal coordination needs.
• Previous experience supporting attorneys or working within a law firm.
• Familiarity with Clio, Lawmatics, or comparable legal case management and CRM systems.
• Experience using workflow automation platforms alongside AI tools.
Benefits
Benefits
• Competitive salary (USD)
• Work From Home
• Flexible hours
Originally posted on Himalayas
We are looking for an experienced Executive Assistant to support the Managing Attorney at a US-based law firm with executive administration, complex calendar management, practice support, and personal coordination.
The ideal candidate is proactive, highly organized, and comfortable managing competing priorities while handling confidential information with discretion. Strong hands-on experience using AI tools and large language models (LLMs) to automate tasks and improve administrative workflows is essential.
Executive & Calendar Management
• Manage complex calendars, coordinating meetings, court appearances, client consultations, and personal commitments.
• Proactively identify and resolve scheduling conflicts.
• Screen, prioritize, and route calls, emails, and correspondence; draft initial responses and flag urgent matters.
• Prepare meeting agendas, briefing materials, presentations, and supporting documentation.
• Track tasks, deadlines, action items, and follow-ups to ensure timely completion.
Administrative & Practice Support
• Coordinate domestic and international travel, including itineraries, reservations, lodging, and expense reports.
• Maintain organized filing systems and assist with document preparation and formatting.
• Update legal case management and CRM systems, such as Clio or Lawmatics.
• Serve as a professional point of contact for clients, opposing counsel, co-counsel, vendors, and internal staff.
• Coordinate personal appointments, errands, and household-related requests as needed.
AI & Workflow Automation
• Use AI tools and LLMs to streamline recurring administrative tasks and improve efficiency.
• Identify opportunities to automate workflows, including communication drafting, meeting preparation, information organization, and follow-up tracking.
• Develop and refine prompts and repeatable workflows that produce accurate, useful outputs.
• Review AI-generated content for accuracy and follow firm policies when handling confidential or privileged information.
Confidentiality & Discretion
• Handle sensitive client files, personnel matters, and firm financial information with strict confidentiality.
• Exercise sound judgment and maintain professional boundaries when managing sensitive communications and requests.
Requirements
• Proven experience as an Executive Assistant, Personal Assistant, or in a comparable role supporting senior leadership.
• Experience independently managing complex calendars, competing priorities, and time-sensitive follow-ups.
• Strong hands-on experience using AI tools and LLMs to automate tasks, beyond occasional chatbot use.
• Excellent written and spoken English, with professional communication skills.
• Strong organizational skills, attention to detail, and the ability to anticipate needs.
• Experience coordinating travel, preparing meeting materials, and maintaining organized documentation.
• Ability to handle confidential information with discretion and sound judgment.
• Comfort supporting both professional responsibilities and personal coordination needs.
• Previous experience supporting attorneys or working within a law firm.
• Familiarity with Clio, Lawmatics, or comparable legal case management and CRM systems.
• Experience using workflow automation platforms alongside AI tools.
Benefits
Benefits
• Competitive salary (USD)
• Work From Home
• Flexible hours
Originally posted on Himalayas