Description review
Senior Executive Assistant — HVAC / Construction / Roofing / Landscaping
Tandem Bridge Talent · Colombia · back to the listing
HR standards
64/100
needs work
Title ↔ description
85/100
strong
Reads as
Executive Assistant
100% confident
What this role officially is
executive assistant — ESCO, the EU occupation classification
Executive assistants are advanced administrative professionals who work with top-level executives or in international facilities in various industries. They organise meetings, organise and maintain files, arrange travel, train staff members, communicate in other languages, and manage the day-to-day operations of the office.
Also known as: foreign language assistant, foreign language correspondent executive assistant, executive secretary, personal executive assistant, senior administrative secretary, assistant manager
How others title the same work
Large employers
- Executive Assistant / Corporate Administrator Canonical
- Executive Assistant / Corporate Administrator Canonical Ltd.
- Senior Executive Assistant, Global Customer Solutions | United States | PST or MST | Remote Grafana Labs
Startups
- Founder’s Office - Intern Cityfurnish
What the listing never says
- 34 bullet points. Long requirement lists deter qualified candidates, who read them as hard gates. Scope clarity
The listing, marked up
Nothing in the wording of this listing tripped a check. The scores above still judge how complete and coherent it is.
📍 Job Description
Senior Executive Assistant — HVAC / Construction / Roofing / Landscaping
Location: Latin America (Colombia preferred)
Type: Full-Time, Remote
Salary:$1,000 – $4,000 USD / month (based on experience & scope)
Reports To: Founder / Managing Partner / Principal
About the Role
We are building a private talent network of elite Executive Assistants who support founders, operators, and managing partners in HVAC, construction, roofing, and landscaping companies across the U.S.
These are not entry-level VA roles.
We work exclusively with senior-level Executive Assistants who have already supported:
• Field-service founders and operators
• Managing partners overseeing crews, projects, or multi-job operations
You will act as a true right-hand partner — protecting executive time, managing operational flow, and serving as a trusted proxy when needed.
Many of our placements grow into Operations Manager or Chief of Staff roles.
What You’ll Be Doing
Depending on the client and level, responsibilities may include:
Executive Support & Gatekeeping
• Full ownership of inbox and calendar
• Priority filtering and decision routing
• Handling communication on behalf of the executive
• Managing confidential and sensitive information
Field-Service Operations Support
• Coordinating crews, dispatch, and vendors/contractors
• Tracking jobs, estimates, and service appointments
• Organizing maintenance workflows, materials procurement, and follow-ups
• Supporting project scheduling, client communications, and site coordination
• Managing stakeholder or client communications (when applicable)
Administrative & Financial Coordination
• Light bookkeeping coordination (QuickBooks, Jobber billing, etc.)
• Invoice tracking and payment follow-ups
• Document management (contracts, estimates, warranties)
• Preparing summaries and reports for leadership
Execution & Systems
• Turning messy requests into completed deliverables
• Tracking action items, owners, and deadlines
• Improving workflows and creating SOPs
• Proactively identifying bottlenecks before they become problems
Who We’re Looking For
Required
• Minimum 5+ years supporting founders, executives, or operators
• Direct experience in HVAC, construction, roofing, landscaping, or field services
• Fluent English with a near-native accent
• Exceptional written communication
• Strong discretion and judgment
• Comfortable saying “no” and protecting executive time
Preferred
• Experience supporting multiple stakeholders
• Familiarity with field-service or job management software
• Experience working with U.S.-based founders or contractors
• Exposure to scaling businesses or multi-entity structures
Why Join Our Network
• We do not place every assistant — quality over volume
• Once accepted, you’ll be matched with vetted, high-level clients
• Long-term roles, not task-based gigs
• Competitive compensation aligned with senior responsibility
• Opportunity to grow into Operations Lead or Chief of Staff roles
Salary: $1,000 – $4,000 / monthOriginally posted on Himalayas
Senior Executive Assistant — HVAC / Construction / Roofing / Landscaping
Location: Latin America (Colombia preferred)
Type: Full-Time, Remote
Salary:$1,000 – $4,000 USD / month (based on experience & scope)
Reports To: Founder / Managing Partner / Principal
About the Role
We are building a private talent network of elite Executive Assistants who support founders, operators, and managing partners in HVAC, construction, roofing, and landscaping companies across the U.S.
These are not entry-level VA roles.
We work exclusively with senior-level Executive Assistants who have already supported:
• Field-service founders and operators
• Managing partners overseeing crews, projects, or multi-job operations
You will act as a true right-hand partner — protecting executive time, managing operational flow, and serving as a trusted proxy when needed.
Many of our placements grow into Operations Manager or Chief of Staff roles.
What You’ll Be Doing
Depending on the client and level, responsibilities may include:
Executive Support & Gatekeeping
• Full ownership of inbox and calendar
• Priority filtering and decision routing
• Handling communication on behalf of the executive
• Managing confidential and sensitive information
Field-Service Operations Support
• Coordinating crews, dispatch, and vendors/contractors
• Tracking jobs, estimates, and service appointments
• Organizing maintenance workflows, materials procurement, and follow-ups
• Supporting project scheduling, client communications, and site coordination
• Managing stakeholder or client communications (when applicable)
Administrative & Financial Coordination
• Light bookkeeping coordination (QuickBooks, Jobber billing, etc.)
• Invoice tracking and payment follow-ups
• Document management (contracts, estimates, warranties)
• Preparing summaries and reports for leadership
Execution & Systems
• Turning messy requests into completed deliverables
• Tracking action items, owners, and deadlines
• Improving workflows and creating SOPs
• Proactively identifying bottlenecks before they become problems
Who We’re Looking For
Required
• Minimum 5+ years supporting founders, executives, or operators
• Direct experience in HVAC, construction, roofing, landscaping, or field services
• Fluent English with a near-native accent
• Exceptional written communication
• Strong discretion and judgment
• Comfortable saying “no” and protecting executive time
Preferred
• Experience supporting multiple stakeholders
• Familiarity with field-service or job management software
• Experience working with U.S.-based founders or contractors
• Exposure to scaling businesses or multi-entity structures
Why Join Our Network
• We do not place every assistant — quality over volume
• Once accepted, you’ll be matched with vetted, high-level clients
• Long-term roles, not task-based gigs
• Competitive compensation aligned with senior responsibility
• Opportunity to grow into Operations Lead or Chief of Staff roles
Salary: $1,000 – $4,000 / monthOriginally posted on Himalayas