Description review
Executive Assistant to the CMO
getviktor.com · Dublin, remote in Europe · back to the listing
HR standards
63/100
needs work
Title ↔ description
86/100
strong
Reads as
Executive Assistant
100% confident
What this role officially is
executive assistant — ESCO, the EU occupation classification
Executive assistants are advanced administrative professionals who work with top-level executives or in international facilities in various industries. They organise meetings, organise and maintain files, arrange travel, train staff members, communicate in other languages, and manage the day-to-day operations of the office.
Also known as: foreign language assistant, foreign language correspondent executive assistant, executive secretary, personal executive assistant, senior administrative secretary, assistant manager
How others title the same work
Large employers
- Executive Assistant / Corporate Administrator Canonical
- Executive Assistant / Corporate Administrator Canonical Ltd.
- Senior Executive Assistant, Global Customer Solutions | United States | PST or MST | Remote Grafana Labs
Startups
- Founder’s Office - Intern Cityfurnish
What the listing never says
- 16 bullet points. Long requirement lists deter qualified candidates, who read them as hard gates. Scope clarity
- No pay range published. Candidates cannot tell whether applying is worth their time. Pay transparency
The listing, marked up
Nothing in the wording of this listing tripped a check. The scores above still judge how complete and coherent it is.
About Viktor
Viktor is the AI employee that lives in Slack and Microsoft Teams, connects to thousands of tools, and does the work: reports, dashboards, code, campaigns. Our mission is to give every company an AI employee.
The team is small. The scope is not.
The Short Version
You run how our CMO spends his time, and you help build how the marketing org works together. You plan his week, triage what reaches him, make sure the team follows through on what it owes him, and run the rituals that make the marketing team a great place to work.
What You'll Actually Do
• Plan the CMO's time across internal and external meetings, and protect focused time for his own work.
• Triage his inbox, Slack and other channels. Flag blockers, risks and anything that needs his answer that day.
• Keep a live list of what the team owes the CMO, and chase it.
• Suggest and run team activities and online sessions that help the marketing org bond.
• Manage all of the CMO's logistics.
How You'll Know It's Working
• Next week is planned by Friday, with focus time protected every week.
• The CMO gets a daily note on what needs his answer that day, across email and Slack.
• The list of what the team owes him is current and chased every week.
• The first team sessions have run, and there's a plan for the next quarter.
Who You Are
• You've been an executive assistant to a C-suite executive.
• Your scope went well beyond the calendar: you owned inbox and comms triage, logistics and follow-through for your executive.
• You can show how your work helped a team build a great culture.
• You chase people on your executive's behalf before anyone asks you to.
Probably Not a Fit If
• You keep a diary and wait to be told what comes next.
• You've only supported one executive at a large corporate and haven't worked at startup pace.
Even Better If
• You already use AI to run parts of the job.
Why This Role Is Different
You build how the marketing org runs, from the CMO's time to its team rituals, and the role can grow towards chief of staff or operations.
How we work
Small team, high trust, low process. Decisions are made by owners, not committees. You will ship your first week. You will talk to users your first day.
We don't do alignment meetings or stakeholder syncs. We build things, see if they work, and iterate.
Why Viktor
We're one of the fastest-growing companies in the world. The product works. The market is pulling.
This is a rare window: everyone here owns something real. Not a task. A surface of the company that customers depend on.
That doesn't last forever. Right now, it's still true.
Compensation
Top-of-the-market salary and the kind of ownership that only exists at this stage.
The best work happens when you're in the room. Munich, New York, Dublin, and Warsaw. Remote for some roles.
Viktor is the AI employee that lives in Slack and Microsoft Teams, connects to thousands of tools, and does the work: reports, dashboards, code, campaigns. Our mission is to give every company an AI employee.
The team is small. The scope is not.
The Short Version
You run how our CMO spends his time, and you help build how the marketing org works together. You plan his week, triage what reaches him, make sure the team follows through on what it owes him, and run the rituals that make the marketing team a great place to work.
What You'll Actually Do
• Plan the CMO's time across internal and external meetings, and protect focused time for his own work.
• Triage his inbox, Slack and other channels. Flag blockers, risks and anything that needs his answer that day.
• Keep a live list of what the team owes the CMO, and chase it.
• Suggest and run team activities and online sessions that help the marketing org bond.
• Manage all of the CMO's logistics.
How You'll Know It's Working
• Next week is planned by Friday, with focus time protected every week.
• The CMO gets a daily note on what needs his answer that day, across email and Slack.
• The list of what the team owes him is current and chased every week.
• The first team sessions have run, and there's a plan for the next quarter.
Who You Are
• You've been an executive assistant to a C-suite executive.
• Your scope went well beyond the calendar: you owned inbox and comms triage, logistics and follow-through for your executive.
• You can show how your work helped a team build a great culture.
• You chase people on your executive's behalf before anyone asks you to.
Probably Not a Fit If
• You keep a diary and wait to be told what comes next.
• You've only supported one executive at a large corporate and haven't worked at startup pace.
Even Better If
• You already use AI to run parts of the job.
Why This Role Is Different
You build how the marketing org runs, from the CMO's time to its team rituals, and the role can grow towards chief of staff or operations.
How we work
Small team, high trust, low process. Decisions are made by owners, not committees. You will ship your first week. You will talk to users your first day.
We don't do alignment meetings or stakeholder syncs. We build things, see if they work, and iterate.
Why Viktor
We're one of the fastest-growing companies in the world. The product works. The market is pulling.
This is a rare window: everyone here owns something real. Not a task. A surface of the company that customers depend on.
That doesn't last forever. Right now, it's still true.
Compensation
Top-of-the-market salary and the kind of ownership that only exists at this stage.
The best work happens when you're in the room. Munich, New York, Dublin, and Warsaw. Remote for some roles.