Description review
Executive Assistant – Psychology Practice
Assist World · Remote - South Africa · back to the listing
HR standards
77/100
solid
Title ↔ description
93/100
strong
Reads as
Executive Assistant
99% confident
What this role officially is
executive assistant — ESCO, the EU occupation classification
Executive assistants are advanced administrative professionals who work with top-level executives or in international facilities in various industries. They organise meetings, organise and maintain files, arrange travel, train staff members, communicate in other languages, and manage the day-to-day operations of the office.
Also known as: foreign language assistant, foreign language correspondent executive assistant, executive secretary, personal executive assistant, senior administrative secretary, assistant manager
How others title the same work
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- Executive Assistant / Corporate Administrator Canonical
- Executive Assistant / Corporate Administrator Canonical Ltd.
- Senior Executive Assistant, Global Customer Solutions | United States | PST or MST | Remote Grafana Labs
Startups
- Founder’s Office - Intern Cityfurnish
The listing, marked up
Nothing in the wording of this listing tripped a check. The scores above still judge how complete and coherent it is.
About the Role
We are looking for a proactive and highly capable Executive Assistant to provide dedicated support to a psychologist who runs a specialist concierge mental health practice.
The psychologist works with individuals who may have complex psychological needs and require highly personalised, responsive care. This role is ideal for an experienced Executive Assistant who can manage a busy schedule, communicate confidently with patients and external professionals, and keep day-to-day operations organised.
The successful candidate will work closely with the psychologist, anticipating needs, managing competing priorities and ensuring that important tasks are handled efficiently and discreetly.
Key Responsibilities
● Manage the psychologist's calendar, appointments and daily schedule.
● Coordinate meetings, treatment-related arrangements, retreats and other commitments.
● Communicate with patients, healthcare professionals, psychologists, psychiatrists and external service providers by phone and email.
● Screen and prioritise incoming communications, escalating urgent matters appropriately.
● Draft, review and summarise emails and other correspondence.
● Coordinate personal and professional appointments, including medical and wellness arrangements.
● Manage follow-ups, reminders and outstanding tasks to ensure nothing is overlooked.
● Assist with streamlining workflows and improving calendar and scheduling processes.
● Identify opportunities to use technology and automation to reduce repetitive
administrative work.
● Provide general executive and administrative support as required.
● Handle confidential information with exceptional discretion and professionalism.
Requirements
● Proven experience as an Executive Assistant, ideally supporting a senior professional, healthcare practitioner or business owner.
● Excellent calendar management, scheduling and organisational skills.
● Strong written and verbal English communication skills, including confidence speaking with patients and external professionals.
● Experience managing busy schedules and responding to changing priorities.
● Strong judgement and the ability to recognise when a matter requires immediate escalation.
● High levels of discretion and an excellent understanding of confidentiality.
● Strong computer skills and confidence using Google Workspace and other productivity tools.
● HIPAA certification, or willingness to complete certification before starting.
● Availability to work full-time during US Eastern Time hours.
Desirable Experience
● Experience supporting a psychologist, psychiatrist, physician or other healthcare
professional.
● Familiarity with healthcare administration, patient confidentiality and HIPAA requirements.
● Experience with AI tools, calendar automation and workflow optimisation.
● Experience coordinating with multiple external providers and managing time-sensitive requests.
The Ideal Candidate
You are proactive, dependable and exceptionally organised. You enjoy staying one step ahead, solving problems before they become bigger issues and bringing structure to a busy working environment.
You are also comfortable communicating with a diverse range of people, can remain composed when urgent requests arise and understand the sensitivity required when working in mental healthcare.
Confidentiality is critical. The practice works with high-profile individuals, including celebrities, and the successful candidate must demonstrate outstanding discretion and professionalism at all times.
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM
We are looking for a proactive and highly capable Executive Assistant to provide dedicated support to a psychologist who runs a specialist concierge mental health practice.
The psychologist works with individuals who may have complex psychological needs and require highly personalised, responsive care. This role is ideal for an experienced Executive Assistant who can manage a busy schedule, communicate confidently with patients and external professionals, and keep day-to-day operations organised.
The successful candidate will work closely with the psychologist, anticipating needs, managing competing priorities and ensuring that important tasks are handled efficiently and discreetly.
Key Responsibilities
● Manage the psychologist's calendar, appointments and daily schedule.
● Coordinate meetings, treatment-related arrangements, retreats and other commitments.
● Communicate with patients, healthcare professionals, psychologists, psychiatrists and external service providers by phone and email.
● Screen and prioritise incoming communications, escalating urgent matters appropriately.
● Draft, review and summarise emails and other correspondence.
● Coordinate personal and professional appointments, including medical and wellness arrangements.
● Manage follow-ups, reminders and outstanding tasks to ensure nothing is overlooked.
● Assist with streamlining workflows and improving calendar and scheduling processes.
● Identify opportunities to use technology and automation to reduce repetitive
administrative work.
● Provide general executive and administrative support as required.
● Handle confidential information with exceptional discretion and professionalism.
Requirements
● Proven experience as an Executive Assistant, ideally supporting a senior professional, healthcare practitioner or business owner.
● Excellent calendar management, scheduling and organisational skills.
● Strong written and verbal English communication skills, including confidence speaking with patients and external professionals.
● Experience managing busy schedules and responding to changing priorities.
● Strong judgement and the ability to recognise when a matter requires immediate escalation.
● High levels of discretion and an excellent understanding of confidentiality.
● Strong computer skills and confidence using Google Workspace and other productivity tools.
● HIPAA certification, or willingness to complete certification before starting.
● Availability to work full-time during US Eastern Time hours.
Desirable Experience
● Experience supporting a psychologist, psychiatrist, physician or other healthcare
professional.
● Familiarity with healthcare administration, patient confidentiality and HIPAA requirements.
● Experience with AI tools, calendar automation and workflow optimisation.
● Experience coordinating with multiple external providers and managing time-sensitive requests.
The Ideal Candidate
You are proactive, dependable and exceptionally organised. You enjoy staying one step ahead, solving problems before they become bigger issues and bringing structure to a busy working environment.
You are also comfortable communicating with a diverse range of people, can remain composed when urgent requests arise and understand the sensitivity required when working in mental healthcare.
Confidentiality is critical. The practice works with high-profile individuals, including celebrities, and the successful candidate must demonstrate outstanding discretion and professionalism at all times.
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM